Change Order Documentation for General Contractors
Keep scope changes, subcontractor notes, schedule impacts, and owner decisions organized before they become missed revenue.
Free trial includes 1 project and 1 change order. No credit card required.
Office Buildout — Phase 2
Active4 COs · 2 pending scope gaps
Retail Fit-Out — Main St
Active2 COs · Allowance overage flagged
Warehouse Expansion
At risk1 CO · Schedule impact not documented
Multiple active projects — all change activity in one place
GCs lose money when field changes stay informal.
Managing multiple scopes, trades, and owner relationships creates more change exposure than any single-trade job. The problem is not the changes — it is that nothing connects them to a change order fast enough.
From scattered input to organized documentation
Doxlair gives GCs one place to collect field input, organize scope changes, draft change orders, and track approval — across every active project.
Capture Field Notes Fast
Log what the superintendent, PM, or sub reports as soon as it happens — before the shift ends and the details are gone.
Organize Project Scope
Upload the contract scope and let Doxlair flag when a field note or change falls outside the original agreement.
Convert Issues Into CO Drafts
Turn flagged field notes directly into change order drafts — with reason, cost context, and supporting documentation attached.
Score Change Order Strength
Doxlair scores each CO and shows weak spots — missing backup, unclear reason, no schedule impact note — before it goes to the owner.
Track Schedule Impacts
Document when a change shifted trade sequencing or pushed out the schedule. That context makes a stronger change order.
Keep Projects Organized
All field notes, photos, COs, and approvals are connected to the project — not in four different apps or someone's email thread.
See how GCs use Doxlair
New Field Note
Project
Office Buildout — Phase 2
Note
Plumber found existing drain line in conflict with mechanical room location. Requires rerouting and concrete saw-cut.
CO Potential
Yes — owner scope gap
Logged By
Site Superintendent
Field note capture — log the change before the shift ends
CO Opportunity Detected
Confidence: 87% · Hidden condition outside contract scope
AI-detected CO opportunity — scope gap found in field notes
Change Order #7
Change order record — owner decision documented with context
Approval Request Sent
Client receives email link — no login required
Approval workflow — client signs from an email link, no app required
When GC projects generate change risk
Sub discovers hidden conditions behind existing walls
Owner verbally adds scope after contract signing
Late material selection resequences two trades
Trade conflict causes multi-day schedule delay
Inspection correction adds labor outside scope
Allowance overage needs supporting documentation
Architect decision delay creates waiting cost
Scope gap between plan and field reality surfaces mid-job
This is not another project management tool
GCs already use scheduling software, estimating tools, accounting platforms, and field apps. Doxlair does not try to replace any of them.
What Doxlair is focused on
- Documenting what changed and why
- Connecting field input to change order drafts
- Scoring change order strength before sending
- Tracking schedule impacts as supporting evidence
- Keeping approval documentation clean and timestamped
What Doxlair is not trying to be
- A full project scheduling platform
- An estimating or takeoff tool
- A payroll or cost-code system
- A document storage vault
- A replacement for your existing PM software
Questions from GCs
Stop letting project changes turn into unpaid work.
Start your free trial. 1 project and 1 change order included. No credit card required.
Start Free TrialAlready using Doxlair? Log in →